How To Apply For A Grant
Instructions for Education and Youth Development and Culture/Civic Programs (please see below for Arts Mini-Grants Initiative application instructions)
Applicants must apply online. Please limit the number of pages submitted in answering the questions below to three sheets (single sided) in addition to the cover sheet. Proposals longer than three pages may not be considered.
Applicants are required to complete a cover sheet, answer the questions listed below, and submit the requested attachments.
- Describe your mission and most recent accomplishments. If your agency received funding from Clorox last year, submit a year-end report with your application.
- Briefly describe the population that you plan to serve with the funds requested, including the number of individuals, geographic location, age, socio-economic status, race, ethnicity, language, gender, etc. Include a breakdown of the population served by racial/ethnic group and gender, using percentages. For cultural agencies, include this information for your audience and/or participants. If you are providing services to Oakland students, please list the schools and indicate if any are Title I Schools.
- Describe the project and the expected outcomes of the project for which you are requesting funds. Describe programs/activities that will lead to these outcomes. Include the methods that will be used to evaluate the project. Be sure to cite ways you will measure impact.
- Explain any significant changes in agency revenues or expenses from one year to the next, as well as the nature and purpose of any cash reserves or endowment. List in-kind or other non-cash contributions.
- Explain any significant changes in staffing or Board leadership.
- Discuss significant partnerships with other agencies.
Please label all attachments and indicate the dates that each document covers:
- Tax Status — Copy of the most recent IRS tax-exemption letter indicating your agency’s or fiscal sponsor’s 501(c)(3) status. You may submit verification of your organization’s nonprofit status by retrieving a copy of your 501(c)(3) designation from www.guidestar.org and sending it as a Web-link attachment.
- School List — If you are applying for an Education/Youth Development grant, please list the schools where participants are enrolled.
- Staff List — Include position titles. Please indicate whether staff person is full-time, part-time and/or a volunteer. Include a breakdown of your current staff by racial/ethnic group and gender, using percentages.
- Board List — Include current officers and board of directors and their professional affiliations. Include a breakdown by racial/ethnic group and gender, using percentages.
- Project Budget — List each staff position separately and include percentage of time spent on project. Indicate the items to be supported by the requested grant. List the percentage of the project budget you are requesting.
- Agency Budget — Revenue (indicate committed and anticipated) and expenses for the current fiscal year. Additionally, list agency's budget from the previous fiscal year. If there is a positive fund balance or deficit from the preceding year, account for it in the current year's budget.
- Grants List — List the sources that you are soliciting for this project, noting committed dollars and pending grants.
- Financial Statement — Balance sheet and income/expense statement, audited if available, for the most recently completed fiscal year.
- Please include a confirmation letter from your fiscal agent, if appropriate.
Note: Because of the large number of requests received and the need to have consistent information, applications that do not follow the instructions outlined may not be considered.
Application deadlines are July 1, October 1, January 1 and April 1.
Proposal Review Process
East Bay Community Foundation staff receives all proposals and reviews them on behalf of The Clorox Company Foundation. The Clorox Company Foundation Board of Trustees ratifies all funding decisions. You will be notified that your application has been received and is in the review process. In some cases, a proposal may be deferred to a later funding cycle for future consideration. Resources are limited and not all worthy projects can be funded. You will be notified by mail of the final decision.
Applications will only be accepted online. Please submit applications electronically by completing our user-friendly online application. If you have questions please email them to firstname.lastname@example.org.
Applications must be received electronically by 5:00 pm PST/PDT on deadline dates. (The previous business day if deadline falls on the weekend.)
Instructions for Arts Mini-Grants Initiative
Funding consideration will be given to applications for agencies and programs located in Oakland, Calif.
Grants will be awarded each year for visual and performing arts events.
Funds must be used for programs that are nonsectarian. No sponsoring or fundraising events will be funded.
Must be a 501(c)(3) nonprofit organization located in Oakland, Calif.
Application deadlines are July 1, October 1, January 1 and April 1. Applications must be received by 5 p.m. on the deadline dates (the previous business day if deadline falls on the weekend).